UIC PHARMACY STUDENT COUNCIL
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Article I. Name
Section 1. Name: The name of the organization shall be The University of Illinois Chicago Pharmacy Student Council (PSC)
Article II. Purpose
Section 1. Purpose: The purpose of this organization shall be to provide for student representation, to facilitate coordination of activities between registered
student organizations, and to act as a liaison organization between students, faculty, and administration.
Article III. Membership and Rights
Section 1. Membership defined
A. Voting members: PSC eboard (co-presidents, Co-president elects,
Vice-president Secretary, Treasurer. Webmaster, HPSC representatives,
UIC Senators, Treasurer-elect, Vice-president-elect, EPC
representatives, CAC, Representatives, and SIC representatives. Also,
the Co-Presidents that represent the P1, P2, and P3, and the president
or an officer who can make decisions on behalf of the organization,
from one of each of the other PSC recognized student organizations.
This voting member shall be designated by the PSC recognized student
organization within the first two weeks of the fall semester or within
two weeks of any change in leadership
B. Non voting members: The membership shall consist of a Faculty
Advisor, a representative from the Office of Student Affairs (OSA), a
representative from the Office of Academic Affairs, and a
representative from the Office of Diversity, Equity and Inclusion
(ODEI).
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Section 2. PSC Recognized Organizations Defined: A student organization: A. Shall be registered according to standards set forth by the College and
University.
B. Shall have a pharmacy student as a president who cannot be a member of a student council at any other college OR have at least 50% of its
members be COP students.
C. PSC-recognized organizations shall receive access to at least one (1)
locker in the PSC Organization Room. Additional lockers will be
assigned to organizations, based upon the needs of PSC recognized
student organizations, by the PSC Executive board. Student
Organizations that fail to abide by the rules set forth in the
Environmental Concerns Guidelines shall lose their rights to utilize the
Organization Room.
D. Should an organization fail to meet these conditions, the status of their
organization is up to the discretion of the Executive Committee.
E. Shall do a presentation at the FIRST PSC monthly meeting they attend
containing the following information :
1. The purpose of the new organization.
2. What will the organization bring to COP?
3. How is the organization different from or able to complement
already established organizations?
4. What will the events of a typical year in the organization look
like?
F. PSC organizations must document activities and upload them on a
cloud-based service. Documentation includes but is not limited to,
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GBMs, CPD activities, collaborations, community service, photos,
organization events, fundraisers, etc.
Section 3. Rights of Members:
A. All members shall be eligible to vote and hold office in the PSC except for P4 Class Council Co-Presidents, Faculty Advisor, the
representatives from the Office of Student Affairs, the representative
from the Office of Academic Affairs, and the representative from the
Office of Diversity Equity and Inclusion. No person shall have more
than one vote. Furthermore, members who hold more than one office
in PSC must either:
B. Waive their right to any additional votes on behalf of the PSC
recognized student organization that they represent.
C. Designate a proxy from the PSC recognized student organization that
they represent. The proxy’s name and email needs to be given to the
PSC Secretary and Co-Presidents at least 48 hours prior to any voting
matters.
Section 4. Attendance and Loss of Membership:
A. All PSC members are required to attend all PSC general meetings in
their entirety.
B. In the event that a PSC member cannot attend a general body meeting,
he/she must send a representative from his/her organization to attend
the meeting and vote in place of the absent member. (See Section 3.2)
C. In the event that a PSC Member or Proxy does not attend the GBM,
written notification of the reason for the absence must be sent to the
PSC Co-Presidents and Secretary. It is up to the discretion of the PSC
Executive Board to determine the validity of the absence and rule it as
excused or unexcused.
D. After the occurrence of the first absence, the PSC member will receive
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an email notification of the absence along with a copy of the PSC
By-Laws.
E. After the occurrence of the two absences, the PSC member stands to
lose his/her voting rights within PSC.
1. In the event of two unexcused absences: The member will lose
voting rights
2. In the event that one or both of the absences are excused due to
extenuating circumstances, a vote shall take place at the next
general meeting of the PSC. Losing the right to vote shall
require a 2/3 vote of a quorum.
F. Should a member of the Executive Committee, HPSC, EPC
representative, or UIC Senator be removed or resign from PSC,
nominations to fill that position will be held at the next general meeting
of PSC. Elections will be held either immediately following
nominations or at the next PSC meeting. (See Article IV, Section 15, on
removal of officers).
G. In the case of the absence of Co-President, the Vice President may
assume the role of President.
H. No person on academic probation (according to the College of
Pharmacy guidelines) may be elected to the PSC.
I. If a council member is placed on probation after being duly elected to
the PSC and remains on probation for more than one semester, he/she
shall lose their position in the PSC.
J. No person on academic suspension or expulsion may hold a position
in the PSC.
Article IV. Officers
Section 1. Co-Presidents (One person from Rockford Campus and one person from DOCUMENT REVIEWED AND APPROVED FOR 2022-2023
Chicago campus):
A. Shall call and preside over the PSC.
B. Shall serve as Chair of the Executive Committee.
C. May organize committees by a selection of volunteers, or delegate
another person on the PSC to organize said committees in a similar
manner.
D. Shall serve as a member of the Appropriations Committee.
E. May only vote in a meeting in order to break a tie vote.
F. Shall present to the P1 class the Pledge of Professionalism for the
purpose of delineating standards set forth by the student body.
G. Shall maintain a record of agendas.
H. Shall carry out and annually reevaluate these duties.
I. Shall organize the Summer Leadership Retreat. The organization of a
Spring Leadership Retreat is at the discretion of the President.
J. Shall assist the Secretary in recording and maintaining the attendance
of PSC.
K. Shall assist the treasurer in overseeing the financial matters.
L. Shall create the GBM calendar for each semester, with the approval of
the dates by all PSC members.
Section 2. Vice President:
A. Shall assume the duties of the President in his or her absence.
B. Shall serve as Chair of the Student/Faculty Relations Committee.
C. Shall be responsible for providing the Office of Student Affairs with
the names of PSC officer nominees for review of academic standing.
D. Shall collate a list of all regional, state, and national annual meeting
dates as well as competitions at these respective meetings for each
organization within the college and present this list to the respected
team leaders and the Office of Student Affairs 6 weeks prior to the
beginning of each semester.
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E. Shall carry out and annually reevaluate these duties.
Section 3. Secretary:
A. Shall be required to supply each member of PSC, the faculty advisor,
and Deans of the College of Pharmacy with a copy of the current PSC
by-laws, upon request.
B. Shall record the minutes of the meetings of the PSC.
C. Shall supply each member of PSC, the faculty advisor, and Deans of
the College of Pharmacy with a copy of the minutes, upon request.
D. Shall maintain a record of all minutes, budgets, committee reports, and
other written documents of the PSC.
E. Shall conduct correspondence as needed in all matters necessary for
the carrying out of PSC business.
F. Shall carry out and annually reevaluate these duties.
G. Shall serve as the historian and record keeper for the PSC.
H. Shall act as the stewards as Chicago Health Fair supplies (If secretary is
in Rockford, then CLIA chair is responsible)
Section 4. Treasurer
A. Shall keep the records of PSC expenditures, income, and financial
position.
B. Shall report the financial position of PSC as deemed necessary.
C. Shall maintain PSC accounts kept with the COP Chicago campus
Office of Student Affairs and with Health Professions Student Council.
D. Shall register as Treasurer of PSC with the Office of Student Affairs
after election to the position.
E. Shall aid the Co-Presidents in communicating relevant information of
the treasurer position at the Summer Leadership Retreat and at
monthly meetings to the COP student organizations.
F. Shall fairly coordinate parking pass disbursement to PSC student
organizations for guest use.
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G. Shall coordinate catering for PSC GBMs.
H. Shall carry out and annually reevaluate these duties.
Section 5. Co-President Elects (One person from Rockford Campus and one person from Chicago Campus):
A. Shall accompany the Co-Presidents of their respective campus in all
PSC Business
B. Shall succeed to the office of Co-President upon completion of a full
academic year.
C. Shall be assigned duties and responsibilities as determined by the PSC
President.
D. Shall record and maintain the attendance of PSC members.
E. Shall, at the occurrence of an unexcused absence from a PSC general
meeting, provide written warning and reminder of the rules of these
by-laws to the PSC member and the organization represented.
F. Shall serve as Chair of the Spring Fling Week Committee.
G. Shall inform all organization presidents for the upcoming fall semester
of their duty to register their student organization according to Campus
Programs guidelines by the conclusion of the spring semester. Due
dates shall be provided if available.
H. Shall continue to fulfill the duties and responsibilities of his/her
current PSC office along with the new duties of President-Elect.
I. Shall serve as the chair of the all Org Day Committee.
J. Shall serve as the Chairs of the Bylaws Committee.
K. Shall serve as an ex officio member of the P1 Class Council.
L. Shall serve as the PSC Chicago/Rockford SFRC Facilitator. (See
section 6A)
Section 6. PSC Chicago/Rockford SFRC Facilitator:
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A. Shall be the Rockford Co-President Elect when the PSC Vice President
is a student of the Chicago Campus, or the Chicago Co-President Elect
when the PSC Vice President is a student of the Rockford Campus.
B. Shall serve as a non-voting member of the Student/Faculty Relations
Committee as well as a liaison between the PSC Vice President, and
Student/Faculty Relations Committee members who are at the
opposite campus of the PSC Vice President.
C. Shall attend PSC executive board meetings to report activities and
concerns on the Rockford or Chicago campus.
Section 7. Treasurer Elects:
A. Shall accompany their campus Treasurer in all PSC Business for the
remainder of the academic year.
B. Shall succeed to the office of Treasurer upon completion of the
academic year.
C. Shall be assigned duties and responsibilities as determined by the PSC
Treasurer and President
D. Shall continue to fulfill the duties and responsibilities of his/her
current PSC office along with the new duties of Treasurer-Elect.
Section 8. Health Professions Student Council (HPSC) Representatives: A. Shall consist of 2 representatives.
B. Shall represent the PSC at the meetings of the HPSC.
C. Shall report the activities of the HPSC to the PSC.
Section 9. Educational Policy Committee (EPC) Representative:
A. Shall consist of three (3) representatives from the Chicago campus
and three (3) representatives from the Rockford campus, each for one
year terms.
1. In academic years that end in an even year, one P2, one P3, and
one P4 class member from the Chicago campus and one P1, one
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P2, and one P3 from Rockford campus.
2. In academic years that end in an odd year, one P1, one P2, and
one P3 member from the Chicago campus and one P2, one P3,
and one P4 from Rockford campus.
B. Applications for this position will be submitted every spring. and
Appointments to the positions are done so by the Office of Academic
Affairs.
C. Shall represent the PSC at the meetings of the EPC.
D. Shall report committee meeting minutes at PSC general body meetings EPC
G. In the event that a position on the class council has not been filled by
the end of the first round of elections, there shall be a second round of
elections which will consist of the following: Second Round Election:
any member who has applied to a different position and did not receive
the applied position, but submitted a platform may be nominated by
another member of that respective class for the position. Any persons
that this applies to must present a speech on the designated date.
H. In the event that a position on the class council has not been filled by
the end of the second round of elections, there shall be a third and final
round of elections which will consist of the following: Third Round
Election: any member belonging to that respective academic class may
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be nominated by another member of that respective academic class for
the position. Any persons that this applies to must only present a
speech on the designated date.
I. Class representatives will consist of a designated class representative
from each campus while the other 3 positions can be filled by a student
from either campus. If there is no contestant from either campus, then
the position forfeited the campus exclusive role.
Section 3. Curricular Assessment and Education Policy Committee Nominations: A. Curricular Assessment Committee: (Refer to Article IV, Section 12)
1. The student members on each respective campus will be
appointed by the Dean (Chicago) and Vice Dean (Rockford)
from three names recommended by PSC
B. Education Policy Committee: (Refer to Article IV, Section 11)
1. Three student members on the Chicago campus shall be
appointed by the Dean from four names submitted and
recommended for each vacancy by the Student Council.
2. Three student members on the Rockford campus shall be
appointed by the Vice Dean from four names submitted and
recommended for each vacancy by the Student Council.
Article VIII. Fiscal Policy
Section 1. Fiscal Year: The fiscal year of the PSC shall run 364 days, beginning the first day of the Fall semester.
Section 2. Financial Contributions
A. The funds raised from class council shall be distributed between
campuses at the discretion of the class council.
Article IX. Non Discrimination Statement
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Section 1. It is the policy of the University and this organization not to engage in discrimination or harassment against any person because of race, color,
religion, sex, pregnancy, disability, national origin, citizenship status, ancestry, age, order of protection status, genetic information, marital status, sexual
orientation, gender identity, arrest record status, unfavorable discharge from the military, or status as a protected veteran and to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations.
Article X. Amendments
Section 1: The bylaws of the PSC may be amended upon recommendation of the membership by the affirmative vote of a two-thirds majority of the Chicago members and a two-thirds majority of the Rockford members, the active
members. A statement of the proposed changes in the bylaws is to be taken, or set forth in a written ballot, as the case may be. The two-thirds majority will include members attending such a meeting.
Article XI. Force and Effect
Section 1. The bylaws are subject to the provisions of the University of Illinois Chicago College of Pharmacy.
Article XII. Parliamentary Guide
Section 1. Roberts Rules of Order, as amended from time to time, shall be recommended as the PSC’s parliamentary guide, and shall govern procedures of the PSC
when not in conflict with the provisions of these bylaws.
Article XIII. Class Council Duties
Section 1. Webster Award Committee: The duty of the Webster Award Committee is to DOCUMENT REVIEWED AND APPROVED FOR 2022-2023
select the student in the P3 class displaying exceptional leadership and
professionalism in pharmacy. The committee shall be co-chaired by P1/P2
class council Presidents and will consist of the P1/P2 class councils. The
committee shall then plan accordingly to provide applications to the members of the P3 class for the award. Criteria for selecting a winner shall be at the
discretion of the committee.
Section 2. Professor of the Semester/Year Guidelines:
A. Professor of the Semester (PoS) will be voted on between the 14th and 15thweek of the semester. Each respective class councilmust report the
day and time of the election to PSC by the Monday prior to the
election.
B. The nomination process for PoS will happen in 2 steps. The first step
can be completed by email, surveymonkey, paper ballot, or whichever
method the individual class council chooses, and entails presenting a
list of all professors during the given semester to the class for
nominations. The top three nominated professors (by a count of
nomination requests) will move on. In the event of a tie, the professors
receiving the top three numbers of votes (as many professors as
necessary) will move on.
C. PoS voting must be overseen by: a faculty member of OSA, a faculty
member of Academic Affairs, or the class council/PSC faculty advisor.
Additionally, the faculty member present must not be on the final
ballot for PoS. The entire class must be informed of the voting day and
time at least 48 hours in advance. To complete the voting process, each
member of the class that wishes to participate will cast a ballot for the
teacher of their choice. Members of the class council will then collect
the ballots and count them with the help of the aforementioned faculty
member. The winner will be announced to the class, and must be
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presented with some form of documentation of his or her award.
D. Professor of the Year (PoY) will be voted on during the 15th week of
the spring semester, and must take place after the spring PoS is
selected. PoY voting must be overseen by a faculty member of OSA,
Academic Affairs, or the class council/PSC faculty advisor, provided
he/she is not on the ballot.
E. Nominations for the PoY shall include the top three nominees for PoS
from each semester. Ballots will then be collected by the class council
members and counted with the help of the aforementioned faculty
member.
F. The winner will be announced to the class, and shall be presented with
some form of documentation of his or her award.
G. All PoS and PoY winners are to be reported to PSC within one week of
selection so that the winner’s name may be announced as deemed
necessary by the council. PSC will then inform the Department Head
of the selected professors and Academic and Student Affairs. Results
of the PoS and PoY elections are not to be shared with anyone outside
of the class council until after confirmation with the Office of Student
Affairs.
H. Election count numbers are to remain strictly confidential and can only
be shared with the Office of Student Affairs.
I. All matters not discussed herein are up to the discretion of the
individual class councils, and are expected to be handled with the
utmost professionalism.
Section 3. Golden Apple Award:
A. Golden Apple Award is presented once a year to the most outstanding
teacher throughout the 4 years of study, as selected by the students of
the P4 class. The award is presented during the P4 graduation dinner.
B. PSC requires the P4 Class Council to bear the responsibility of
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engraving the name of the recipient of the Golden Apple Award onto
the designated plaque.
Article XIV. Handling of Funds
Section 1. Documents concerning funds shall be authorized and signed by the President, Vice President, and Treasurer.
Section 2. Mandated COF/Handling of Funds:All monies collected on/off campus associated with this organization, MUST BE DEPOSITED into the
organization’s COF account.